<<Back Title Of the JOB: Admin Assistant Job Level: Junior Level Job Reference Code: SE/08/ADASS Opening Date: 25th September, 2012 Closing Date: 25th October, 2012 Job Announcement: Job Description: • Prepare and edit correspondence, communications, presentations, proposals, bid documents and other documents. • Set up and maintain filing systems, file and retrieve documents and reference materials • Conduct research, assemble and analyse data to prepare reports and documents • Manage and maintain executives schedules, appointment and travel arrangements • Arrange and co-ordinate meetings and events • Record, transcribe and distribute minutes of meetings • Open, sort, and distribute incoming correspondence, including faxes and email • Answer and manage incoming calls • Receive and interact with incoming visitors • Interact with external clients. • Supervise and train lower level staff • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution • File and retrieve corporate documents, records, and reports • Prepare responses to correspondence containing routine inquiries • Greet visitors and determine whether they should be given access to specific individuals • Arrange and confirm appointments. • To coordinate daily receptionist. • Handle secretarial work: answer telephones and transfer or take messages; manage the in/out faxing, emails and letters, maintains office records, filing and reference, etc. • Performs other related duties as assigned. Job Requirements: Qualifications Requirements: • Must have at least a Basic 4 year degree - B.A. / B.S./H.N.D. in Business Administration, English, Statistics, Mathematics or other quantitative fields. • 1 -2 years working knowledge of standard office administrative practices and procedures • Standard software packages: MS Office (Excel, Word, Access, PowerPoint) • Knowledge and experience of relevant software applications – spreadsheets, word processing, and database management, MS Office Suite (Excel, Word, Access, Power Point) • Operating Systems: Windows • Excellent communication skills; able to translate date into simple business presentations • Knowledge of administrative and clerical procedures. • Proficient in spelling, punctuation, grammar and other English language skills • Able to handle multiple priorities • Proven experience in information and communication management. • Verbal and written communication skills • Attention to detail • Must have good interpersonal skills • Stress and Time management skills • Confidentiality • Customer-service orientation • Initiative • Reliability. • Able to handle sensitive and confidential information • Organizational and planning skills • Communication skills • Information gathering and information monitoring skills • Problem analysis and problem solving skills • Judgment and decision-making ability • Initiative • Attention to detail and accuracy • Flexibility Job Remuneration: ...